Material Management Automation for Infrastructure Projects

This solution is to maintain the complete purchase and stores module starting from request raised internally to releasing purchase orders and work orders. Tracking of consignments and good receipt notes is provided. There is a module for material issues, stock transfer and asset transfer. We have developed an application which gives hassle free monitoring of stores, spares, material and machinery which are common for a infra company. Vendor management, rating and price history are other key features of this management system.

Key features

Explore to automate material, fleet management and procurement process.

Initiate item (spare parts/materials) request and seek approvals

Area where actual item request can be made by store in charge and approval from authorized personnel i.e. technical engineer can be taken.

Commence preliminary enquiry on requisition

Perform check to determine item availability at different project store and request for internal store transfer else procure the need for purchase from vendor.

Request for quotations & their review

Select vendors who can cater to item need, request for quotations and send for quotation review.

Price negotiation and price comparison

Check for price comparison and negotiation feasibility and finalize vendors and quotations.

Publish purchase order

Update terms and conditions, setup default configuration like order/delivery type and publish vendor specific orders.

Manage consignments and update GRN’s

Create consignments against published PO’s, update waybill info and record goods information upon consignment arrival.

Devices available on




Frameworks and Solutions

Explore to automate material, fleet management and procurement process.

Create and manage item requisitions

Raise new requisition, assign required line items and submit for technical engineer review and seek approval for further activity.

Easy to create requisition

Assign required line items to requisition

Seek approval from authorized personnel

Review and finalize quotations

Perform price comparison, price negotiation on quotations received from different vendors (OEM & Non-OEM or Third Party).

Review received quotations

Finalize quotations for purchase

Get explicit approval from HOGM

Other Features

Add and Manage Requisitions

This is an integral part of the application, where actual item requests can be initiated by store in charge and seek approval from authorized personnel i.e. technical engineer can be taken for further enquiry and purchase of the items.


Preliminary enquiry or validation of the approved requisition can be done here by performing checks at other project stores for spare/excess availability of requested items. As a result, item unavailability at different project store, procure the need for purchase from a vendor else in case of availability, the items are transferred internally.

RFQ (Request for Quotations)

Requisitions post enquiry approval are listed in this screen. The key purpose is to select vendors and get quotations from them on requested items, based on which purchase decisions can be taken.

Quotation Review

This stage enables the user to perform price comparison and price negotiation with vendors based on quoted price, purchase history, delivery period and item availability and durability (based on previous purchase).

Purchase Order

All requisitions after final approval are listed in this screen. Furthermore, terms and conditions as applicable, default configuration like order type and delivery type selections, prior publishing a purchase order can be managed from here.


User can work to create and manage consignments against published PO’s and can update waybill information, item & invoicing and transporter details provided by vendors.

Gate Passes

All material movement happening on the gate either incoming or outgoing are recorded and managed from this screen.


Allows the user to record information related to goods (consignment) that has been received at the gate. Furthermore, print GRN will enable the user to enter GRN details for an invoice through ‘Manage’ link in consignment details page.

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